Privacy Policy
Last updated: 04/07/26
TopSoil (“TopSoil,” “we,” “us,” or “our”) is committed to protecting the privacy of visitors to our website
thetopsoil.co
(the “Site”) and individuals who engage with our services. This Privacy Policy explains what personal data we collect,
how we use it, and the choices you have.
By using our Site, submitting a form, or applying for a role with us, you agree to the terms of this Privacy Policy.
1. Information We Collect
We may collect the following categories of information:
- Contact form submissions: name, email address, phone number, company name, and message content.
- Careers/job applications: name, email, phone number, CV/resume, cover letter, portfolio links, and any other information you choose to submit.
- Newsletter sign-ups: email address and name, if provided.
- Automatically collected data: IP address, browser type, device information, pages visited, and referral source, collected via cookies and analytics tools.
We do not knowingly collect sensitive personal data, such as health, financial, or biometric information, through this Site.
2. How We Use Your Information
We use the information we collect to:
- Respond to enquiries and consultation requests
- Evaluate job applications and contact candidates
- Send newsletters or updates you have opted into
- Improve our Site, services, and user experience
- Maintain security and prevent fraud
- Comply with legal obligations
We do not sell your personal data to third parties.
3. Legal Basis for Processing
Where applicable law requires it, including GDPR for EU/UK visitors, we process your data on the basis of:
- Consent, such as newsletter sign-up
- Legitimate interest, such as responding to business enquiries
- Contractual necessity, such as processing a job application
4. Sharing of Information
We may share information with:
- Service providers who support our operations, such as email/CRM platforms, hosting providers, and analytics tools, bound by confidentiality obligations
- Legal or regulatory authorities where required by law
- A successor entity in the event of a merger, acquisition, or restructuring
We do not share your data with third parties for their own marketing purposes.
5. Data Retention
We retain personal data only as long as necessary for the purposes outlined above:
- Contact enquiries: up to 12 months unless further engagement occurs
- Job applications: up to 12 months, or longer if you consent to being considered for future roles
- Newsletter data: until you unsubscribe
6. Your Rights
Depending on your location, you may have the right to:
- Access the personal data we hold about you
- Request correction or deletion of your data
- Withdraw consent at any time
- Object to or restrict certain processing
- Request a copy of your data in a portable format
To exercise these rights, contact us at
info@thetopsoil.co.
7. Cookies
Our Site may use cookies and similar technologies to improve functionality and analyze traffic. You can control cookie
preferences through your browser settings.
8. Data Security
We implement reasonable technical and organizational measures to protect your personal data against unauthorized
access, loss, or misuse. However, no method of transmission over the internet is 100% secure.
9. Recruitment Fraud Notice
TopSoil does not request payment, banking details, or sensitive financial information as part of any recruitment process.
All official communication regarding job applications will come only from
info@thetopsoil.co.
Report suspicious recruitment activity to this address.
10. International Data Transfers
As TopSoil operates across multiple regions, your data may be processed or stored outside your country of residence.
We take steps to ensure adequate safeguards are in place where required by law.
11. Children’s Privacy
Our Site is not directed at individuals under the age of 18, and we do not knowingly collect data from minors.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised “Last updated”
date.
13. Contact Us
If you have questions about this Privacy Policy or how your data is handled, contact us at: